• Posting OSHA 300A Log Forms

    This is the time of the year for employers to analyze their OSHA 300 logs, also known as OSHA 300A log forms, from 2013 and determine if they have correctly recorded work related injuries and illnesses over the past year.

    What is OSHA 300A?

    The OSHA 300A is a summary of the injuries or illnesses that the facility experienced over the past calendar year.  This form does not contain the names of employees.  It simply captures the totals of work related injuries or illness at the facility and the result.

    OSHA form 300

    Completing 300A Forms

    OSHA 300A forms are available in PDF format from OSHA.gov. Information that is included in the 300A includes the total numbers of fatalities, injuries and illnesses that resulted in days away from work, days of restricted work, or those injuries or illnesses that result in medical treatment beyond first aid.  It will also include some other cases including some types of needle stick injuries and standard threshold shifts in an employee’s hearing, as determined by an audiogram.

    Next you need to add company specific information.  This includes the name of the company, the industry you work in and the SIC or NAICS code if known.  Other information you will need to include is the total number of work hours for all employees for the year and the annual average number of employees.  To determine this average, you need to add up the total number of employees you had at each pay period and divide by the total number of pay periods.

    Lastly the summary must be certified.  This must be done by the owner, company executive, highest-ranking company official at the site or their supervisor.  By signing they are attesting that the information is accurate and true to the best of their knowledge.  When complete the form must be posted.  This is accomplished by posting the 300A forms in a conspicuous place where you would normally post employee notices.

    Tips on OSHA 300A

    1. Do not forget to count employees not on your payroll (such as temporary workers) if they are under the direct supervision of your company.
    2. Do not count the day the injury occurred when determining your day count.  Count the first full day an employee missed or is restricted.
    3. Don’t forget to count weekend days and holidays in your total.  You must count days the employee would have been able to work; not what they are scheduled to work.
    4. Never exceed 180 days when counting days away, days of restriction or transfer; or a combination of any of these.

    OSHA 300A updated must be posted by February 1st and remain posted until at least April 30th.

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    Doug Miller About the Author
    Douglas D. Miller is the President of Occupational Safety Consultants, which was created in 2001. Doug has been involved in safety and health for over 15 years in various industries, including construction, maritime and general industry.For the past 13 years, Doug has taught for the Region II OSHA Education Centers and currently serves as course chairperson for 10 different courses, including the OSHA 500 and OSHA 501, and Construction and General Industry Train-the-Trainer programs.

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