OSHA Recordkeeping Rules

Recordkeeping procedures from the Occupational Safety and Health Administration (OSHA) serve to help create safe workplaces, as well as reduce and eliminate hazards that put workers at risk. With 4,405 worker deaths recorded in 2013 (by the Bureau of Labor Statistics), there is a definite need to strive for greater injury prevention—and a reduction in OSHA violations as well. In fiscal 2013 alone, OSHA issued 78,196 total violations.

Proper OSHA recordkeeping remains a top priority for employers.

Among the OSHA injury and illness recordkeeping forms that must be completed include:

  • OSHA Form 300 (log of work-related injuries and illnesses)
  • OSHA Form 300A (summary of work-related injuries and illnesses)
  • OSHA Form 301 (injury and illness incident report)

What You Need to Know for 2015

As of January 1, 2015, there is an updated list of industries exempt from being required to routinely keep OSHA injury and illness records because they have low injury and illness rates. The new list is based on the North American Industry Classification System (NAICS) and injury and illness data from BLS from 2007-2009.

The key changes to the reporting rule that employees must know are:

  • All work-related fatalities must be reported within 8 hours
  • All work-related in-patient hospitalizations, amputations and eye losses must be reported within 24 hours

How to Report to OSHA

  • Call 1-800-321-OSHA (6742)
  • Call your local OSHA office
  • Fill out an online form at www.osha.gov


OSHA Flow Chart

OSHA From 300

OSHA Form 300

Record workplace injuries and accidents
OSHA From 300A

OSHA Form 300A

Tally the number of workplace incidents in a year
OSHA From 301

OSHA Form 301

Report detailed incidents