• Amid Changes, OSHA Recordkeeping Remains a Priority

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    During these first months of 2015 is the time for employers to analyze their OSHA 300 logs from 2014 and determine that they have correctly recorded work related injuries and illnesses.  It is also time to create your annual summary; the OSHA 300A.

    The summary must be certified by the owner, company executive, highest-ranking company official at the site or their supervisor. When complete, the form must be posted in a conspicuous place where you would normally post employee notices.  It must have been posted Feb. 1 and remain posted until at least April 30.

    More and more contractor pre-qualification requirements include the submission of an employer’s injury and illness logs.  Inaccuracies in your recordkeeping logs could jeopardize an employer’s ability to bid a project and ultimately affect their bottom line.  Below are a few recordkeeping tips:

    Each construction site anticipated lasting longer than one year requires its own recordkeeping logs for that site.

    1. Do not forget to count employees not on your payroll (such as temporary workers) if they are under the direct supervision of your company.
    2. Do not count the day the injury occurred when determining your day count.  Count the first full day an employee missed or is restricted.
    3. Don’t forget to count weekend days and holidays in your total.  You must count days the employee would have been able to work; not what they are scheduled to work.
    4. Never exceed 180 days when counting days away, days of restriction or transfer, or a combination of any of these.

    New Reporting Rules in Place

    Effective Jan. 1, 2015, there is a change to what employers are required to report to the Occupational Safety and Health Administration (OSHA). Employers are now required to report all work-related fatalities within 8 hours and all in-patient hospitalizations, amputations, and losses of an eye within 24 hours of finding about the incident.

    Previously, employers were required to report all workplace fatalities and when three or more workers were hospitalized in the same incident.  OSHA believes the updated reporting requirements will have a life-saving purpose by enabling employers and workers to prevent future injuries by identifying and eliminating the most serious workplace hazards.

    Employers have three options for reporting these severe incidents to OSHA. They can call their nearest area office during normal business hours, call the 24-hour OSHA hotline at 1-800-321-OSHA (1-800-321-6742), or they can report online at www.osha.gov/report_online.

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     Douglas Miller About the Author
    Douglas D. Miller is the President of Occupational Safety Consultants, which was created in 2001. Doug has been involved in safety and health for over 15 years in various industries, including construction, maritime and general industry.For the past 13 years, Doug has taught for the Region II OSHA Education Centers and currently serves as course chairperson for 10 different courses, including the OSHA 500 and OSHA 501, and Construction and General Industry Train-the-Trainer programs.

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